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HR Administration & Payroll Officer

Belgium, Vlaams Gewest, Leuven

Job description

Octiva creates robotic labor automation solutions for the Controlled Environment Agriculture market in close collaboration and at the service of innovative growers. Octiva was created in 2021 from a merger from Priva’s robotic solutions and Octinion’s agricultural robotics. Priva is one of the global leaders in horticulture process control, Octinion is known for building ground-breaking agricultural robotics. With teams in De Lier (The Netherlands) and Leuven (Belgium), Octiva has about 40 employees.

In this role you will be: 

  • Managing the monthly payroll
  • Full HR administration management:
    • leave requests and sick leaves
    • HR data management
    • extra-legal benefits (group insurance, hospitalization insurance, meal vouchers, …)
    • validate expense reports
    • ad hoc projects such as benefit plan, CAO90, …
  • First line contact for employees regarding payroll, benefits, absences, social documents etc.
  • Providing full all-round administrative HR support on various HR activities, such as:
    • recruitment: data entering and updating the ATS software, preparing and follow up on job posting, preparing offer letters & contracts, …)
    • onboarding and offboarding (preparing documents, managing administration, …)
  • HR mailbox management: escalate urgent questions and adequately follow up on standard questions/update



Job requirements

Your Profile

  • Bachelor’s degree or equivalent by experience
  • Minimum 3 years of experience in a similar position. Having worked in an SME, in particular a tech scale-up is an asset.
  • Able to work with great precision and an eye for detail yet with a pragmatic approach
  • Excellent organizing and planning skills
  • Proactive with a “getting the work done” attitude
  • Analytical, discrete, able to work independently
  • Thorough knowledge of PC applications, previous experience with an ERP system is considered as a strong advantage
  • In-depth knowledge of Belgian social legislation related to payroll
  • Dutch speaker

or

  • finance
  • No department
  • Product
  • Projects
  • Belgium
  • Leuven
  • Leuven/Mechelen
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