HR Administration & Payroll Officer / Octinion & Octiva

Octiva creates robotic labor automation solutions for the Controlled Environment Agriculture market in close collaboration and at the service of innovative growers. Octiva was created in 2021 from a merger from Priva’s robotic solutions and Octinion’s agricultural robotics. Priva is one of the global leaders in horticulture process control, Octinion is known for building ground-breaking agricultural robotics. With teams in De Lier (The Netherlands) and Leuven (Belgium), Octiva has about 40 employees.

In this role you will be: 

• Managing the monthly payroll
• Full HR administration management:
  • leave requests and sick leaves
  • HR data management
  • extra-legal benefits (group insurance, hospitalization insurance, meal vouchers, …)
  • validate expense reports
  • ad hoc projects such as benefit plan, CAO90, …
• First line contact for employees regarding payroll, benefits, absences, social documents etc.
• Providing full all-round administrative HR support on various HR activities, such as:
  • recruitment: data entering and updating the ATS software, preparing and follow up on job posting, preparing offer letters & contracts, …)
  • onboarding and offboarding (preparing documents, managing administration, …)
• HR mailbox management: escalate urgent questions and adequately follow up on standard questions/update