Finance Manager

About the Role

As Finance Operations Manager, you are responsible for the day-to-day financial management of a group of companies in Belgium and the Netherlands, some of which operate internationally.
You lead a team of two accountants and report directly to the CFO. Within a lean organizational structure, you will also be in direct contact with the CEO for selected files and strategic topics.
The financial strategy is defined in close collaboration with the CFO; your primary focus is strong operational execution, financial control, and compliance.

Key Responsibilities

1. Accounting & Closing

• Lead and support two accountants in daily accounting operations

• Ensure timely and accurate monthly, quarterly, and annual closings

• Prepare and review statutory annual accounts (BE GAAP and NL GAAP)

• Prepare group consolidation (BE GAAP and IFRS)

• Perform intercompany eliminations

• Contribute to the optimization and standardization of closing processes

2. Group Reporting & Consolidation

• Prepare monthly group reporting in collaboration with the CFO

• Support consolidated reporting under BE GAAP and IFRS

• Collaborate with external auditors (future-oriented responsibility)

• Potential evolution toward US GAAP reporting

• Act as key contact for auditors and external financial stakeholders

3. Tax & Compliance

• Oversee tax compliance (VAT, corporate income tax, intrastat, etc.)

• Coordinate with external tax advisors when required

• Monitor and document transfer pricing

• Ensure compliance with accounting and tax regulations in Belgium and the Netherlands

4. Cash Flow & Financial Control

• Manage and monitor cash flow planning

• Support budgeting and forecasting in collaboration with the CFO

• Provide project reporting and financial analysis

• Identify risks and improvement opportunities

5. Payroll (Limited HR Scope)

• Prepare monthly payroll in cooperation with external payroll providers (Belgium & Netherlands)

• Review and post payroll entries in the accounting system

• Act as internal contact for payroll-related administrative matters

What Makes This Role Unique

• Direct reporting line to the CFO

• Exposure to group-level finance in a cross-border context

• Active involvement in consolidation and future IFRS/US GAAP reporting

• Close collaboration with executive management

• Opportunity to further build and professionalize financial processes

Your Profile

• Master’s or Bachelor’s degree in Accounting, Finance, or related field

• Min 7 years of relevant experience in accounting, consolidation, or finance operations

• Strong knowledge of BE GAAP; IFRS experience is a strong asset

• Familiarity with NL GAAP is a plus

• Solid understanding of tax compliance (VAT, corporate income tax)

• Experience with consolidation and intercompany eliminations

• Exposure to transfer pricing principles

• Experience working with auditors is an advantage

• Advanced Excel skills

• Experience with ERP systems (Odoo preferred)

• Fluent in Dutch and English

Personality & Working Style

• Hands-on and operationally strong

• Structured, accurate, and detail-oriented

• Strong analytical and numerical skills

• Able to take ownership in a small and agile structure

• Team-oriented but autonomous in execution

• Comfortable in a growing organization undergoing further professionalization

OUR OFFER

At Octiva you’ll become part of an innovative, challenging work environment
with an entrepreneurial atmosphere.
We offer:
· A key role in a fast-growing high-tech company
· Significant autonomy and room for initiative
· Real opportunities for professional growth
· Training and development to further strengthen your expertise

· A close-knit and collaborative team culture
· The opportunity to contribute to sustainable innovation with global impact

Octiva is a fast-growing robotics company on a mission to help growers succeed through smart automation. Our advanced robotic systems are designed for high-performance operation in controlled environments, combining technical precision with real-world reliability.

We’re expanding internationally and building a team of driven, collaborative professionals who want to make a real impact — not just on product performance, but on the lives and success of our customers.